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Exhibit Tables

The Board of Trustees of the Hillsborough County Medical Association (HCMA) has authorized a limited number of companies to exhibit during our membership dinners. The policy, as adopted by the Executive Council, will allow companies to set up exhibits during the cocktail hour, which is from 6:30 p.m. to 7:30 p.m.

The cost for exhibiting is $400 which includes one dinner for a representative from each company. Additional dinner reservations are available at $50/person. Please inform us as soon as possible how many dinner reservations are necessary, as we must give a final dinner count to the hotel five days prior to the meeting date.

All exhibitors are provided with a 6 ft. skirted table and are allowed to begin setting up at 5:30 p.m. If you require electricity, please let us know, and bring a heavy-duty extension cord. There is an additional cost to the exhibitor if the hotel provides an extension cord.

Dinner meetings are held in February, May, September, and November and are held at The Westshore Grand, located at 4860 W. Kennedy Boulevard, Tampa, FL 33609.

Although not mandatory, we encourage you to bring a door prize item, with your business card attached to be raffled off to a physician or medical student attendee during the evening.

If you are interested in exhibiting, please fill out the contract/application below and send it to the HCMA office along with your payment in the amount of $400 plus $50 for each additional dinner. All exhibitors must pay prior to the meeting. Any literature that will be distributed must accompany the application.

All cancellations must be received five (5) working days prior to the meeting or will be assessed $200 (50% of the exhibit fee).

If you have any questions, please contact Kay Mills at [email protected]

  • Application/Contract for Exhibit Space

    To reserve exhibit space for the HCMA membership dinner please complete and submit this form along with a $400 payment (fee includes one meal). Additional meals may be purchased for $50 per person.
  • Date Format: MM slash DD slash YYYY
  • Additional Details

    Please use contact name, phone number, and contact email you wish to be used for publication below.
  • You will be provided with a covered, 6 ft. table. Please note in order to accommodate all exhibitors; displays must not exceed width of table. Banners must be free standing. 1st time exhibitors ~ copies of any literature to be distributed must accompany this application.
  • PLEASE NOTE: Exhibit tables are not considered “reserved” until payment has been received. All cancellations must be received five (5) business days prior to the meeting or will be assessed $200.00 or 50% of the exhibit fee. NO EXCEPTIONS.
  • Billing Details

    *This information is required
  • Price: $400.00


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